The First 30 Days After Tenant Move-Out: A Facilities Readiness Checklist

Turnover isn’t just a leasing challenge—it’s a facilities one. Those first 30 days after a tenant moves out are a critical window to get your property ready for the next occupant. From mechanical systems to cosmetic details, overlooking the small things can delay lease-up and hurt your NOI. Here’s a straightforward checklist to help ownership groups and property managers stay ahead.

1. Secure the Premises

• Change access codes and keys.

• Check door hardware and locking mechanisms.

• Disable old fob/card access for prior tenants.

2. HVAC Inspection & Basic Function Test

• Run and test all zones.

• Check for odd smells, sounds, or vibrations.

• Verify thermostats and controls are functioning.

• Change filters.

3. Plumbing Check

• Inspect for leaks under sinks and behind walls.

• Flush toilets, test water pressure, and run all faucets.

• Check water heater for signs of corrosion or error codes.

4. Electrical Systems & Lighting

• Test all breakers and verify labeling.

• Check for non-working lights, flickering, or damaged fixtures.

• Verify exterior lighting is functional and on schedule.

5. Fire & Life Safety

• Schedule a check or recertification if needed.

• Test emergency lights, exit signs, alarms, and extinguishers.

• Review fire suppression system for pressure and function.

6. Cleanout and Cosmetic Prep

• Deep clean all floors, carpets, and restrooms.

• Patch holes, touch up paint, and repair cosmetic damage.

• Remove tenant-specific equipment or signage.

7. Roof and Exterior Walk

• Inspect for loose flashing, clogged drains, or punctures.

• Check gutters and downspouts.

• Walk the exterior for damage, graffiti, or debris.

8. Pest Control Sweep

• Schedule an inspection even if no issues are known.

• Seal entry points around doors, windows, or wall penetrations.

9. Vendor Coordination

• Review service contracts to ensure continuity.

• Notify vendors of tenant changeover.

• Add or remove contacts on work order or emergency call lists.

10. Document Everything

• Take time-stamped photos of current condition.

• Note all completed repairs and inspections.

• Create a readiness report for internal tracking or future tenants.

I’ll leave you with this…The best transitions feel invisible. A clean, functional, and safe space speaks volumes when showing to new tenants. With a focused approach in the first 30 days, you reduce surprises, speed up lease-up, and protect the long-term value of your asset. And if you're short on bandwidth, this is exactly where a facilities consultant can step in to help.

If you're navigating a tenant transition and need support, reach out. I'm here to help you turn the lights back on—smoothly.